Privacy Policy
Last updated: July 2026This Privacy Policy explains how KIOGA Consultancy collects, uses and protects your personal information when you use our website and services.
1. Who We Are
KIOGA Consultancy is a visa and immigration consultancy
service. Our website address is: greencardimmigrations.com
We provide work visa, student visa and visit visa
consulting services to individuals based in India,
the UAE and other countries.
For any privacy-related queries please contact us at:
Email: [YOUR EMAIL ADDRESS]
WhatsApp: +91 99202 65088
2. What Personal Data We Collect
We collect the following types of personal information
when you use our website or contact us:
Contact Information
– Full name
– Email address
– Phone number and WhatsApp number
– City and country of residence
Visa Application Information
– Passport details
– Educational qualifications
– Work experience details
– Travel history
– Visa application history including previous refusals
Technical Data
– IP address
– Browser type and version
– Pages visited on our website
– Time and date of your visit
– Referring website
Communication Data
– Messages sent via our contact form
– WhatsApp conversations
– Email correspondence
We collect this data when you:
– Fill in our Free Visa Assessment form
– Send us a message via the contact form
– WhatsApp or email us directly
– Browse our website (technical data via cookies)
3. How We Use Your Data
We use your personal data for the following purposes:
To provide our services
– To assess your visa eligibility
– To prepare and file your visa application
– To communicate with you about your case
– To provide updates on your application status
To improve our services
– To understand how visitors use our website
– To improve our content and user experience
To comply with legal obligations
– To maintain records as required by law
– To respond to lawful requests from authorities
Marketing communications
– To send you relevant immigration updates and news
– You can opt out of marketing communications
at any time by contacting us
We will never sell your personal data to third parties.
We will never share your data with anyone outside of
our service delivery without your explicit consent.
4. Legal Basis for Processing Your Data
We process your personal data on the following
legal grounds under GDPR:
Contractual necessity — when processing is necessary
to provide the services you have requested from us.
Legitimate interests — when processing is necessary
for our legitimate business interests such as
improving our services and website.
Legal obligation — when we are required to process
data to comply with applicable laws and regulations.
Consent — where we have obtained your explicit
consent to process your data for a specific purpose
such as marketing communications.
5. How Long We Keep Your Data
We retain your personal data for as long as necessary
to provide our services and comply with legal obligations.
Active client files: Retained for the duration of
your case and 5 years after completion.
Contact enquiries: Retained for 2 years from the
date of last contact.
Website technical data: Retained for 12 months.
Marketing data: Retained until you withdraw consent.
After the relevant retention period your data will
be securely deleted or anonymised.
6. Cookies
Our website uses cookies to improve your experience.
Cookies are small text files placed on your device
when you visit our website.
We use the following types of cookies:
Essential cookies — necessary for the website to
function correctly. These cannot be disabled.
Analytics cookies — help us understand how visitors
use our website (Google Analytics). These are only
placed with your consent.
Marketing cookies — used to track the effectiveness
of our advertising campaigns. These are only placed
with your consent.
You can control cookies through the cookie consent
banner that appears when you first visit our website.
You can change your cookie preferences at any time
by clicking the cookie settings link in our footer.
7. Who We Share Your Data With
We may share your data with the following third parties
solely for the purpose of delivering our services:
Embassy and immigration authorities — when submitting
your visa application on your behalf.
Document translation services — when certified
translation of your documents is required.
Technology service providers — including:
– Google Analytics (website analytics)
– Google Workspace (email and document storage)
– WPForms (contact form processing)
All third-party service providers are required to
handle your data securely and in accordance with
applicable data protection laws.
We do not sell, rent or trade your personal data
with any third party for commercial purposes.
8. Your Rights
Under GDPR and applicable data protection laws
you have the following rights regarding your
personal data:
Right to access — you can request a copy of
the personal data we hold about you.
Right to rectification — you can ask us to
correct any inaccurate data we hold about you.
Right to erasure — you can request that we
delete your personal data in certain circumstances.
Right to restrict processing — you can ask us
to limit how we use your data in certain circumstances.
Right to data portability — you can request your
data in a structured, machine-readable format.
Right to object — you can object to us processing
your data for direct marketing purposes.
Right to withdraw consent — where processing is
based on consent you can withdraw it at any time.
To exercise any of these rights please contact us at:
Email: [YOUR EMAIL ADDRESS]
WhatsApp: [YOUR WHATSAPP NUMBER]
We will respond to all requests within 30 days.
9. Data Security
We take the security of your personal data seriously
and implement appropriate technical and organisational
measures to protect it against unauthorised access,
loss or destruction.
These measures include:
– SSL encryption on our website (https://)
– Password-protected file storage
– Limited access to personal data within our team
– Secure deletion of data after retention period expires
– Regular security updates to our website and systems
While we take all reasonable precautions no method
of transmission over the internet is 100% secure.
If you have concerns about data security please
contact us directly.
10. Third Party Links
Our website may contain links to third-party websites
including official embassy websites and government
immigration portals. We are not responsible for the
privacy practices of these external websites.
We recommend reading the privacy policy of any
third-party website you visit through a link on
our site.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time
to reflect changes in our practices or legal requirements.
We will notify you of any significant changes by
updating the date at the top of this page.
We encourage you to review this Privacy Policy
periodically to stay informed about how we protect
your personal data.
12. Contact Us
If you have any questions about this Privacy Policy
or how we handle your personal data please contact us:
KIOGA Consultancy
Email: [YOUR EMAIL ADDRESS]
WhatsApp:+91 99202 65088
Website: greencardimmigrations.com
We aim to respond to all privacy enquiries within
48 hours.
Questions About Your Privacy?
If you have any questions about how we use your personal data or would like to exercise your data rights please get in touch with us directly.